1. Information We Collect
Account Information
When you sign in using your Google account, we may collect:
- Full Name
- Email Address
- Profile Picture (if provided by Google)
- Google Account Identifier
We use this information solely to create and manage your account.
Audio Recordings
When you choose to record meetings or voice notes, we collect:
- Audio recordings
- Recording duration
- Recording title (if provided)
Audio recordings are processed to generate transcripts and AI-powered summaries.
AI Generated Content
We may generate and store:
- Speech-to-text transcripts
- AI summaries
- Meeting notes
- Action items
- Keywords
- Titles
- Tags
- AI-generated insights
These are stored in your account so you can access them across your devices.
User Content
You may voluntarily create or upload:
- Notes
- Text
- Meeting titles
- Folders
- Categories
- Attachments (if supported)
You retain ownership of your content.
Device Information
We may automatically collect:
- Device model
- Operating system
- App version
- Language
- Country
- Time zone
- Crash logs
- Performance diagnostics
This information helps us improve app stability and performance.
2. How We Use Your Information
We use your information to:
- Provide AI transcription services
- Generate AI summaries
- Synchronize notes across devices
- Save your recordings securely
- Improve AI accuracy
- Personalize your experience
- Authenticate your account
- Respond to support requests
- Detect abuse and fraud
- Improve application performance
3. AI Processing
To provide AI-powered features, your recordings and text may be securely processed by our servers or trusted AI service providers.
AI processing may include:
- Speech recognition
- Natural language processing
- Summarization
- Meeting analysis
- Action item extraction
- Content organization
Your data is processed only to deliver these requested features.
4. Google Sign-In
AI Note Taker uses Google Sign-In for authentication.
We only request the information necessary to:
- Create your account
- Verify your identity
- Synchronize your notes
- Improve security
We do not access your Gmail, Google Drive, Contacts, Calendar, Photos, or other Google account data unless you explicitly authorize additional permissions for specific features.
5. Cloud Storage
Your recordings, transcripts, and notes may be securely stored in cloud infrastructure to enable:
- Backup
- Multi-device synchronization
- Web access
- Data recovery
- Account restoration
6. Sharing Your Information
We do not sell your personal information.
We may share information only with:
- Trusted cloud hosting providers
- AI processing providers
- Authentication providers (such as Google)
- Analytics providers
- Legal authorities when required by law
All service providers are required to protect your information.
7. Data Security
We implement industry-standard security measures including:
- Secure HTTPS connections
- Encrypted data transmission
- Access controls
- Secure authentication
- Cloud security best practices
While we strive to protect your information, no internet transmission or storage system is completely secure.
8. Data Retention
We retain your information only for as long as necessary to:
- Provide our services
- Maintain your account
- Comply with legal obligations
- Resolve disputes
- Enforce our agreements
If you delete your account, we will delete or anonymize your personal data within a reasonable period unless retention is required by law.
9. Your Rights
Depending on your location, you may have the right to:
- Access your personal data
- Correct inaccurate information
- Delete your account
- Delete recordings
- Export your data
- Withdraw consent where applicable
You can request these actions by contacting us.
10. Children's Privacy
AI Note Taker is not intended for children under the age of 13 (or the minimum age required by applicable law). We do not knowingly collect personal information from children.
If we become aware that we have collected such information, we will promptly delete it.
11. Third-Party Services
Our application may use trusted third-party services, including:
- Google Sign-In
- Cloud storage providers
- AI processing services
- Crash reporting services
- Analytics services
These providers have their own privacy policies governing their services.
12. International Data Transfers
Your information may be processed or stored in countries other than your own. We take appropriate measures to protect your personal data in accordance with applicable laws.
13. Changes to This Privacy Policy
We may update this Privacy Policy from time to time.
If significant changes are made, we will update the Effective Date and, where appropriate, notify users through the app or our website.
14. Contact Us
If you have any questions or concerns regarding this Privacy Policy, please contact us:
Google Play & App Store Compliance Statement
AI Note Taker collects only the information necessary to provide AI-powered transcription, note-taking, synchronization, and account management features. We do not sell users' personal information. Data is processed securely and only for the purposes described in this Privacy Policy.